Hostel Admission

Saint Claret College (Autonomous), Ziro provides separate, well-managed residential facilities for both male and female students within the campus, offering a safe, disciplined, and conducive environment for academic learning and holistic development. Hostel admission is granted only to students who have secured admission to the College and is subject to the availability of seats and compliance with the hostel rules and regulations.

Students seeking hostel accommodation shall submit the prescribed Hostel Application Form along with the College Admission Application within the notified deadline. Hostel admission is ordinarily based on merit, genuine need, availability of accommodation, and the recommendations of the Hostel Admission Committee. Preference may be given to students residing in remote and distant areas who are unable to commute daily.

The names of candidates selected for hostel accommodation shall be published along with or subsequent to the College Admission List. Selected candidates are required to complete both College Admission and Hostel Admission on the date specified by the College. Failure to complete the admission formalities within the stipulated time may result in the cancellation of the hostel allotment, and the vacant seat may be offered to another eligible applicant.

Hostel residents shall submit the prescribed documents, pay the approved hostel fees and refundable security deposit, and comply with all hostel regulations issued by the College. Every resident is expected to maintain discipline, respect the rights of fellow residents, safeguard hostel property, and actively contribute to creating a healthy, secure, and harmonious residential community. Hostel accommodation is subject to satisfactory conduct and may be withdrawn for violation of hostel rules or misconduct, as determined by the College authorities.

The College reserves the right to frame, revise, or amend the Hostel Admission Policy, fee structure, and hostel regulations from time to time in the interest of efficient administration and student welfare. All decisions of the Hostel Admission Committee and the College authorities regarding hostel admission and allotment of rooms shall be final.

Hostel Admission Policy

1. Preamble

The hostels of Saint Claret College (Autonomous), Ziro provide a safe, disciplined, and value-based residential environment that promotes academic excellence, personal growth, and holistic development. Hostel life is an integral part of the Claretian educational mission, fostering community living, mutual respect, responsibility, and healthy lifestyles. Admission to the hostel is a privilege and not a matter of right.

2. Eligibility

Hostel admission is open only to students who have been duly admitted to a regular academic programme of the College. Preference shall ordinarily be given to:

• Students from remote and rural areas.
• Students residing outside Ziro Valley.
• International and out-of-state students.
• Students with genuine need for residential accommodation.
• Students with satisfactory academic and disciplinary records.

Admission to the hostel shall be subject to the availability of seats.

3. Application Procedure

Students seeking hostel accommodation shall:

• Submit the prescribed Hostel Admission Form along with the College Admission Form or within the time notified by the College.
• Produce all required supporting documents.
• Agree to abide by the Hostel Rules and Regulations.
• Submit a signed declaration by the student and parent/guardian.

Submission of an application does not guarantee hostel admission.

4. Selection Procedure

Hostel admissions shall be made by the Hostel Admission Committee constituted by the Principal. Selection shall ordinarily be based on:

• Availability of accommodation.
• Distance of the student's permanent residence from the College.
• Academic merit.
• Conduct and discipline.
• Special circumstances, where applicable.

The decision of the Hostel Admission Committee shall be final.

5. Confirmation of Admission

Selected candidates shall confirm their hostel admission by:

• Paying the prescribed hostel fees and security deposit.
• Completing all admission formalities within the stipulated date.
• Producing original documents for verification.

Failure to complete the formalities within the prescribed period may result in cancellation of the hostel allotment.

6. Room Allotment

Rooms shall be allotted by the Hostel Warden in consultation with the Principal. Students shall:

• Occupy only the room allotted.
• Not exchange or sublet rooms.
• Not accommodate unauthorized persons.

The College reserves the right to change room allotments whenever necessary.

7. Duration of Hostel Stay

Hostel admission shall ordinarily be valid for one academic year. Students seeking continued accommodation shall apply for renewal before the commencement of the next academic year. Renewal shall depend upon:

• Good conduct.
• Regular attendance.
• Academic progress.
• Compliance with hostel regulations.
• Payment of dues.

8. Fees

Hostel fees shall be prescribed by the College from time to time. All fees shall be paid within the notified schedule. Delay in payment may attract penalties or cancellation of hostel admission.

9. Discipline

Hostel residents shall:

• Observe all hostel rules and timings.
• Maintain cleanliness and hygiene.
• Respect fellow residents and staff.
• Protect hostel property.
• Maintain silence during study hours.
• Refrain from ragging, bullying, discrimination, violence, possession or consumption of alcohol, narcotic substances, tobacco products, gambling, or any other prohibited activities.

The College follows a zero-tolerance policy towards ragging and substance abuse.

10. Withdrawal of Hostel Admission

Hostel admission may be withdrawn if a resident:

• Violates hostel rules.
• Commits acts of indiscipline.
• Damages hostel property.
• Provides false information during admission.
• Fails to pay hostel fees.
• Ceases to be a regular student of the College.

Students may also voluntarily withdraw by submitting a written application through the Hostel Warden.

11. Refund of Hostel Fees

Refund of hostel fees shall be governed by the refund policy approved by the College and applicable UGC guidelines. Security deposits shall be refunded after adjustment of outstanding dues and damages, if any.

12. Authority and Interpretation

The Principal shall be the final authority in matters relating to hostel admission. The Hostel Admission Committee may frame additional operational guidelines consistent with this Policy. The College reserves the right to amend this Policy at any time in accordance with institutional requirements and applicable statutory regulations.